How to Schedule with video conferencing on Calendly via Google Meet

Authored by: Support.com Tech Pro Team

1. Introduction

How to Schedule with video conferencing on Calendly via Google Meet

2. Schedule with video conferencing

Let your invitee choose how to meetFor one-on-one event types, you can connect multiple video conferencing platforms and let your invitee choose their preferred way to meet. 

Step 1: Connect your Google calendar

To schedule with Google Meet, you'll need to connect your Google calendar and set it as your Add to calendar, outlined in the following steps. If you've already done so, skip to Step 2.

1. In Calendly, navigate to Account, then Calendar Connections.
2. Select + Add Calendar Account. 
3. Next to Google Calendar, select Connect. 
4. Sign in to your Google account you'd like to connect. 
5. Select Allow, so Calendly can see when you're available and add events to your calendar.
6. Under Add to calendar, make sure your Google Calendar is selected. Your Google Calendar must be marked as the Add to calendar in order to host meetings over Google Meet. To change the Add to calendar, select Edit. 
   

Step 2: Select Google Meet as your location

To set Google as your location for your event types, follow the steps for the relevant event type:

• Personal event type (one-on-one or group)
• One-off meeting
• Team event type (collective or round robin)

To use Google Meet for a personal event:

1. From your Home page, select the event type you want to use Google Meet with.
   

1. Select What event is this?
   

1. 
   
2. From Location, select Google Meet.
   Tip: If you'd like to offer choices to your invitee, you can select add a location option. Your invitee can choose between meeting via Google Meet, Zoom, or a phone call, for example.  
   

1. Select Save & Close.
2. Repeat these steps for each event type you'd like to use Google Meet with.

To use Google Meet for a one-off meeting:

1. Follow the steps to set up a one-off meeting.
2. Under Location, select Google Meet:
   

To use Google Meet for a team event type:

1. From your Home page, select the round robin or collective event type you want to use Google Meet with.
   

1. Select Team Members & Location or Hosts & Location. 
   

1. For round robin events:
   Select Google Meet as the location for the team members who'd like to schedule with Google Meet. Note: the team member must individually complete Step 1: Connect your Google calendar before they can schedule with Google Meet. An admin cannot connect on their behalf. 
   

1. For collective events, decide which account hosts the Google Meet session:
   1. Expand Notifications and Cancellation Policy. 
   2. Under Calendar Invitations, you'll see who is hosting under Sending from. If you'd like to change the user, select change.
   

1. 
   3. Select Save & Close.

Step 3: Meet with Google Meet

After your invitee books, you and your invitee will receive Google Meet details via confirmation email and calendar event.